Executive Assistant (Toronto, ON, CA, M5H1H1)

Requisition ID: 269044 

Join a purpose driven winning team, committed to results, in an inclusive and high-performing culture.

The Executive Assistant contributes to the overall success of the department by ensuring specific individual goals, plans, and initiatives are executed / delivered in support of the team’s business strategies and objectives.  They will also ensure all activities conducted are in compliance with governing regulations, internal policies and procedures

Is this role right for you? In this role, you will:

• Provide high level administrative support for one or more executives, requiring discretion, confidentiality, a good understanding of technical and business vocabulary, and a detailed knowledge of the organization's operations, procedures, and people.

• Ability to distinguish between higher and lower priority meetings and events and prioritize the attendance of executives accordingly.

• Gather, compile, verify, and analyze information for the executive's use in documents such as memos, letters, reports, speeches, presentations, and news releases. 
• Perform tasks using independent judgment and discretion; e.g , preparing documents and presentation materials; screening and responding to incoming correspondence, inquiries, and phone calls; drafting letters and official information releases; arranging and attending meetings; taking and distributing minutes.

• Be responsible for coordinating Senior Credit Committee (SCC) and Portfolio Management Forum (PMF) meetings, including preparing and distributing the agenda, compiling meeting materials, and ensuring Committee members receive all required documentation within established timelines.

• Also be responsible for obtaining, compiling, and distributing meeting minutes, supporting meeting logistics, and maintaining records of Committee proceedings and related documentation. Meeting Occurrence: Generally held daily, or as requested by the SVP for Senior Credit Committee and Bi-Weekly for Portfolio Management Forum. 

• Ensure the Notice of Committee meetings, along with the agenda and supporting materials, are distributed at least 12 hours prior to the meeting.

• Monitor, review, and approve standard expenditures to ensure the activities of the office are conducted within established budgets. 
• Manage the variance analysis and ensure it aligns on a monthly basis. 
• Act as the primarily liaison and coordinator for department initiatives.
• Understand how the Bank’s risk appetite and risk culture should be considered in day-to-day activities and decisions.
• Actively pursues effective and efficient operations of his/her respective areas, while ensuring the adequacy, adherence to and effectiveness of day-to-day business controls to meet obligations with respect to operational risk, regulatory compliance risk, AML/ATF risk and conduct risk, including but not limited to responsibilities under the Operational Risk Management Framework, Regulatory Compliance Risk Management Framework, AML/ATF Global Handbook and the Guidelines for Business Conduct.
• Champion a high performance environment and implements a people strategy that attracts, retains, develops and motivates their team by fostering an inclusive work environment; communicating vison/values/business strategy and managing succession and development planning for the team.

Do you have the skills that will enable you to succeed in this role? - We'd love to work with you if you have: 

• Experience supporting senior executives
• Bilingual in English and Spanish is an asset.
• Sound knowledge of business/bank terminology and departmental procedures
• High level of professionalism
• High level of discretion required when dealing with confidential matters
• Ability to work in a fast-paced environment, demonstrating flexibility and adaptability as priorities change on an ongoing basis
• Advanced proficiency in Microsoft Office Suite (Excel, PowerPoint, Outlook).
• Strong organizational, communication, and problem-solving skills.

What’s in it for you?

• The opportunity to join a forward-thinking company surrounded by a collaborative team of innovative thinkers.
• A rewarding career path with diverse opportunities for professional development.
• Internal development to support your growth and enhance your skills.
• A competitive compensation and benefits package.
• An organization committed to making a difference in our communities– for you and our customers.
• We have an inclusive and collaborative working environment that encourages creativity, curiosity, and celebrates success!

Location(s):  Canada : Ontario : Toronto 

Scotiabank is a leading bank in the Americas. Guided by our purpose: "for every future", we help our customers, their families and their communities achieve success through a broad range of advice, products and services, including personal and commercial banking, wealth management and private banking, corporate and investment banking, and capital markets.  

At Scotiabank, we value the unique skills and experiences each individual brings to the Bank, and are committed to creating and maintaining an inclusive and accessible environment for everyone. If you require accommodation (including, but not limited to, an accessible interview site, alternate format documents, ASL Interpreter, or Assistive Technology) during the recruitment and selection process, please let our  Recruitment team know. If you require technical assistance, please click here. Candidates must apply directly online to be considered for this role. We thank all applicants for their interest in a career at Scotiabank; however, only those candidates who are selected for an interview will be contacted.