Accounts Payable Specialist

Accounts Payable Specialist
Position Snapshot
Business area: Nespresso
Location: 300 Léo-Paisseau, suite 2300 Montréal, QC Canada H2X 4B3
Hybrid 
A little bit about us
Nestlé Nespresso SA is the pioneer and reference for highest-quality portioned coffee. The company works with more than 140,000 farmers in 18 countries through its AAA Sustainable Quality™ Program to embed sustainability practices on farms and the surrounding landscapes. Launched in 2003 in collaboration with the NGO Rainforest Alliance, the program helps to improve the yield and quality of harvests, ensuring a sustainable supply of high-quality coffee and improving livelihoods of farmers and their communities. In 2022, Nespresso achieved B Corp™ certification - joining an international movement of over 6,500 purpose-led businesses that meet B Corp’s high standards of social and environmental responsibility and transparency. Headquartered in Vevey, Switzerland, Nespresso operates in 74 markets and has over 13'000 employees. In 2022, it operated a global retail network of 791 boutiques. For more information, visit the Nespresso corporate 
What to Expect: 
You will be main point of contact for all accounts payable inquiries from both employees and suppliers, ensuring timely processing and payment of supplier invoices. Oversee the expense reporting process by handling approved claims and releasing payments promptly to employees.
A day in the life of a Accounts Payable Specialist 

• Process accounts payable invoices in collaboration with Nestle Business Services (NBS). 
• Resolve invoice discrepancies with suppliers. 
• Address issues related to unpaid invoices with suppliers. 
• Work with employees to resolve unapproved invoices. 
• Follow up with suppliers regarding duplicate payments or payments made in error that require reimbursement or issuing of a credit note. 
• Prepare the weekly batch payment run. 
• Apply for supplier credit when necessary. 
• Complete month-end and year-end tasks involving purchase orders and intercompany invoices. 
• Follow up with employees regarding overdue corporate credit card accounts and outstanding expense reports. 
• Respond to inquiries, resolve problems, and provide overall support to employees for invoice matching, approvals, and the expense reporting tool. 

Role Requirements 

• Bilingualism in English and French language skills are a requirement, as this position requires collaboration with stakeholders across the Canadian market 
• Minimum 3-5 years of experience in a related area         
• Strong service orientation 
• Strong problem solving skills
• Analytical with attention to detail
• Strong collaboration skills
• Strong written and verbal communication skills
• Strong knowledge of the Microsoft Suite Office
• Experience of a range of ERPs an advantage
• Able to work in a fast-paced environment 

Benefits 

• Comprehensive total rewards benefits package including Health and Dental benefits that start on day one of employment  
• Company matched pension plan  
• Three weeks of Vacation and five personal days (Personal Paid Holidays)  
• Flexible and hybrid work arrangements  
• Excellent training and development programs as well as opportunities to grow within the company  
• Access to Educational Assistance & Tuition Reimbursement  
• Bonus eligibility  
• Gender affirmation benefits to ensure access to necessary care, resources, and coverage for gender-affirming procedures 
• Fertility Services and Surrogacy Medical Coverage to support the pursuit of a path to parenthood regardless of medical conditions, gender or sexual orientation 
• Adoption benefits to remove some of the financial barriers associated with adoption 
• Free Nespresso Coffee Machines and $100 monthly coffee credit  
• Up to 50% off – Nespresso Coffee Machine, Capsules and accessories  
• Access to the Discount Company store with Nestlé, Nespresso, and Purina products (Located across various Nestle offices/sites)  

What you need to know 

We will be considering applicants as they apply, so please don’t delay in submitting your application. Nestlé Canada is an equal-opportunity employer committed to diversity, equity, inclusion, and accessibility. We welcome qualified applicants to bring their diverse and unique experiences as a result of their education, perspectives, culture, ethnicity, race, sex, gender identity and expression, nation of origin, age, languages spoken, veteran’s status, colour, religion, disability, sexual orientation and beliefs. If you are selected to participate in the recruitment process, please inform Human Resources of any accommodations you may require. Nestlé will work with you in an effort to ensure that you are able to fully participate in the process. 

#LI-Hybrid 

 


Montreal, CA