Bilingual Legal Administrative assistant

Description

Are you looking to take on new challenges within a team of professionals in a dynamic, high-performance environment? Are you known for your efficiency, organizational skills, and professionalism? Do you demonstrate resourcefulness, proactivity, flexibility, and a strong team spirit?

iA Financial Group is seeking an Administrative Assistant to join its iA Auto team within the Legal Services department. Reporting to the Director of iA Auto, you will be responsible for providing administrative support to the team located in both Vancouver and Québec City, while working closely with the other administrative assistants in the Legal Services department.

Main Responsibilities

• Provide versatile administrative support to the team, including document management and file tracking.
• Draft, review, and format various documents: contracts, correspondence, presentations, and reports.
• Translate and review documents using specialized tools.
• Actively participate in the continuous improvement of administrative processes.
• Ensure the opening and filing of records.
• Manage invoice payments and expense reports.
• Coordinate business travel and reservations.
• Organize team meetings, training sessions, and internal events.
• Produce various reports, including budget tracking.
• Collaborate with other administrative assistants in Legal Services to meet the cross-functional needs of the team.

Desired Profile

• Excellent command of French and English, both spoken and written, due to regular interactions with French- and English-speaking colleagues and internal and external partners across Canada and the United States.
• Diploma in secretarial studies (DEP) or equivalent, with 3 years of relevant experience.
• Strong knowledge of Microsoft 365 suite (Outlook, Word, Excel, PowerPoint, Teams, SharePoint).
• Ability to manage multiple priorities simultaneously in a constantly evolving environment.
• Proactivity and a solution-oriented approach.
• Initiative, autonomy, and resourcefulness.
• Positive attitude and strong collaborative spirit.
• Flexibility and openness to change.
• Comfort with digital tools and a strong interest in continuous learning.

What iA Offers:

• We value and encourage our employees to have a good work life balance and so on top of vacation we offer Personal Leave Days as well as a Wellness Days Program
• You know how you best work and our Hybrid Working model allows you to determine what work environment would be most optimal, whether it means working from home or from one of our many offices
• To encourage an active and healthy lifestyle, we have a generous Wellness Plan that covers physical activity and wellness expenses.
• A Medical and Dental plan for our employees and their dependents as well as a Health Spending Account to cover costs not covered by our plan
• A Defined Benefit Pension plan to take care of you in retirement.
• A home office equipment program to ensure that you have the best working environment.
• Participation in our Share Purchase Plan
• Your development and continuous improvement are important to us! We offer an Education Assistance Program to ensure you have the tools and knowledge to grow your career here at iA.

Compensation:

 

The typical hiring range for this position is from $55,000 to $65,000 per annum; the base pay offered is based on location and may vary depending on skills, job-related knowledge, experience, and internal equity. At iA, we are committed to a fair, market-based and equitable compensation structure. Our market data is refreshed on an annual basis to reflect the most current market conditions.