Bilingual Administrator, Recycling Operations - ATLANTIC - 6 Month Contract

OVERVIEWReporting to the Senior Specialist, Contract Administration – ATLANTIC, the Bilingual Administrator, Recycling Operations - ATL role will be responsible for optimizing the daily activities within the Atlantic operations team to attain effectiveness and efficiency. This includes, but is not limited to, assisting with managing operational email boxes, documentation, English to French translation, scheduling, supporting presentations and meetings. The Administrator will liaise with internal stakeholders like the National Operations teams, Marketing and Customer Service teams, as well as external stakeholders such as regulators, service providers, and residents.This is a six-month term position.  Candidates must be bilingual in French and English (both written and oral) and reside in New Brunswick or Nova Scotia.
RESPONSIBILITIES

• Work with key stakeholders to provide support to the completion of tasks and activities that drive day-to-day operations.
• Attend meetings and document minutes and action items; follows up and closes out all actions.
• Provides French translation services including translating written documents.
• Manages the Operations-AT mailboxes.
• Support scheduling of meetings and associated administration.
• Identify best practices across operations to gain a more streamlined approach to the completion of day-to-day activities that drive operations.
• Enhance coordination between various departments to enhance efficiency and ensure optimal work production in the organization.
• Give recommendations, suggestions, and ideas that can be implemented to transform and improve operations within the organization.
• Manage files, informational resources, and databases on SharePoint for various operational related activities and projects. 
• Coordinates document management for the team, liaising with other teams (Marketing, Customer Service, National Operations, Procurement etc.) on document and folder management as required.
• Ensure training materials are documented and available to support new staff onboarding within Operations – Atlantic.  
• Data review, analysis, and consolidation.
• Performs miscellaneous job-related duties as assigned.
• Providing support to other teams within department as assigned.

QUALIFICATIONS

Education

• Post-secondary Education in Business Administration or equivalent work experience.

Experience

• 3+ years of experience in an office administration role.
• 3+ years of experience in process improvement or operational efficiency capacity.
• Excellent organizational skills, time management skills, and the ability to pivot to ever-changing priorities.

Knowledge/Competencies/Skills

• Proficiency in English and French. 
• Analytical, conceptual, problem solving and research skills to manage multiple initiatives and tasks of varying complexity, in accordance with deadlines and shifting priorities.
• Ability to work under pressure with minimal supervision.
• Detailed-oriented with strong oral and written communication skills.
• Proficient in Microsoft Office 365, including SharePoint, Teams, Visio, Word, Excel, PowerPoint and Jira.
• Excellent attention to detail, planning, and execution skills.
• Effective communications skills which can build relationships at all levels in the CM organizational structure.

WORKING CONDITIONS

• All CM employees work 40 hours per week, remotely from a home office environment.
• This role may require a flexible work schedule requiring occasional periods of extended working hours (evenings/weekends) to meet deadlines.  The normal working hours are Monday – Friday, 8:00 am – 5:00 pm or as agreed with your manager.
• This is a remote work position but only eligible to candidates located in Nova Scotia or New Brunswick communities.

PAY TRANSPARENCYExpected Compensation: 

• An annual base salary in the range of $ 55,000 to $ 74,000.    

The salary range listed complies with the Ontario Employment Standards Act and reflects a potential base salary range for this role.  The actual salary offered will be determined within the range, and will depend on factors, such as the candidate’s unique qualifications, relevant experience, work location and expected contributions.    Job Vacancy Reason This position is a current vacancy.  Artificial Intelligence 

• AI is not used during our hiring processes.  

Applicant and Interviewee Communication 

• We thank all applicants for their interest. However, only those under consideration will be contacted. 
• Applicants who have been interviewed will be informed whether a hiring decision has been made within 45 days of their final interview. 

Record Retention  

• Job posting records and associated application forms will be retained for at least three years.