Project and Planning Specialist (Ottawa (Downtown), ON, CA)

Project and Planning Specialist

Take a central role

The Bank of Canada has a vision to be a leading central bank—dynamic, engaged and trusted—committed to a better Canada. No other employer in the country offers you the unique opportunity to work at the very center of Canada’s economy, in an organization with significant impact on the economic and financial well-being of all Canadians. You will be challenged, energized and motivated to excel in our environment. 

Building on the principles that have always guided us – excellence, integrity and respect – we strive to be forward-looking and innovative, to welcome people with diverse perspectives and talents, and to earn trust by living up to our commitments and by clearly explaining the intent of our policies and actions.  

With our defined-benefit pension plan, benefits, and high flexibility for work life balance - find out more about why we are annually ranked as one of Canada's top employers:  Working Here - Bank of Canada

Find out more about the next steps in our Recruitment process. 

In addition to the position being staffed, this competition may be used to fill similar opportunities (Regular or Term) that become available at the same job grade. If you’re interested in this type of role, we encourage you to apply.

Did you know? 
The Communications Department is made up of 10 teams who work together to help the Bank explain its activities to the public and to its employees through various forms of communication. We aim for our communications to be effective, inclusive and well understood by all Canadians. 

As Communications at the Bank continues to support a growing portfolio of operational priorities and strategic initiatives, effective planning, coordination and project delivery are increasingly important. The department is strengthening its project management and operational planning capabilities to support complex initiatives, enhance capacity planning, improve decision-making and ensure successful delivery of its objectives. 

One important initiative is the Bank of Canada Museum’s multi-year update project (2025–2030+), which will modernize exhibits, digital infrastructure and accessibility features. The project requires sustained coordination across Communications, Information Technology Services (ITS), Corporate Services and external partners. More broadly, this role will help build a more integrated, consistent and proactive approach to planning, governance, reporting and project delivery across the department.

What will you do 
Reporting to the Director, Research and Business Support, you will: 

• Strengthen departmental planning and efficiency by implementing common project management processes, templates, documentation standards and best practices for Communications.
• Support alignment with the annual departmental plan by maintaining an integrated calendar for production, events, launches and major deliverables.
• Provide project management expertise and oversight for multiple concurrent departmental initiatives, including the Bank of Canada Museum 2030 update project.
• Coordinate Museum update planning by maintaining the integrated project plan, aligning deliverables across Communications, ITS, Corporate Services, Facilities and external partners, and tracking budgets, timelines, risks, issues and dependencies through to reopening.
• Support project governance and executive decision-making by preparing materials, maintaining action and decision logs, tracking approvals, coordinating governance meetings, escalating issues and preparing concise status reports and dashboards.
• Identify, monitor and escalate risks, issues, dependencies and capacity constraints to support planning, prioritization and timely delivery.
• Guide the selection, implementation and adoption of project management and planning tools to support consistent practices across the department.
• Act as a key point of contact for sizeable projects requiring input from multiple Communications teams (i.e. Web Communications, Translation and Editorial), and liaise with clients, partners and vendors as required.
• Build strong relationships across the department to plan and sequence work, assess capacity, resolve issues and support departmental and client objectives in a bilingual communications environment.

What you need to succeed
A resourceful problem solver with outstanding organizational skills, you bring a strong knowledge of project management principles, methodologies, governance practices, risk management and dependency tracking. You have a solid business acumen and can translate business needs into practical solutions and achievable implementation plans. You exercise sound judgment, demonstrate strong attention to detail, and can manage multiple concurrent priorities, deadlines, dependencies and resource constraints in a complex environment.

You are an effective communicator and relationship builder, with the ability to work collaboratively with clients, colleagues, senior leaders, external partners, and vendors. You excel at fostering productive working relationships, navigating competing interests and supporting informed decision-making through clear, concise reporting, briefing materials and recommendations.

You have experience planning and coordinating multi-year initiatives involving cross-functional teams, external vendors and procurement-related activities. You are comfortable tracking budgets, milestones, risks and project performance through tools such as dashboard, issue longs and status reports. You are proficient with project planning and project management software and can support the adoption of common tools and practices across teams. Familiarity with Bank governance and reporting instruments, such as priority workplans and ServiceNow project intake, would be an asset.

Your education and experience
This position requires a university degree in a relevant field of study, such as business administration, project management, communications, public relations or marketing, along with a minimum of 7 years of professional experience, including at least 5 years in project management or production management, ideally in communications, public relations or marketing. 

Experience managing several concurrent projects and/or a Project Management Professional (PMP) certification would be strong assets.

An equivalent combination of education and experience may be considered; however, preference will be given to candidates with experience in communications, public relations or marketing.

Innovative Mindset

We value candidates who demonstrate adaptability, curiosity, and a willingness to learn new technologies, including AI and digital tools. We seek individuals who can think critically about data, question existing processes, and find ways to simplify our work while embracing change and new ways of doing things. 

Language requirement
The Bank’s work environment is conducive to the use of both of Canada’s official languages - English and French.  The position language requirement is Level 5 (Fully Functional).  If a qualified candidate who meets the language requirement of the position is not found, a qualified candidate who does not meet the language requirement may be considered. Training may be provided to help reach the required level.  Both bilingual and unilingual candidates are encouraged to apply. 

What you need to know

• Priority will be given to Canadian citizens and permanent residents
• Security level required: Be eligible to obtain Secret 
• Relocation assistance may be provided, if required
• Please save a copy of the job poster. Once the closing date has passed, it will no longer be available. 
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Hybrid Work Model

The Bank offers work arrangements that provide employees with flexibility, enable high-performing teams, and support an excellent workplace culture. Most employees can telework from home for a portion of each month as part of the Bank’s hybrid work model, and they are expected on site at the Bank location a minimum of 12 days per month to help build connections between colleagues. You must live in Canada, and within reasonable commuting distance of the office.  

What you can expect from us
This is a great opportunity to join a leading organization and be part of a high-performing team. We offer a competitive compensation and benefits package designed to meet your needs at every stage of your life and career. For more information on key benefits please visit A great deal to consider. 

• Salaries are based on qualifications and experience and typically range from $94,193 to $110,816 (job grade 16)
• The Bank offers an incentive for successfully meeting expectations at  5 to 7% of your base salary. The Bank offers additional performance pay (3%) for those who exceed expectations. Exceptional performers who far exceed expectations may be eligible for higher performance pay.
• Flexible and comprehensive benefits so you can choose the level of health and dental coverage that meets your needs
• Extra vacation days (up to five each year) that you can purchase to add to your vacation entitlement
• Option to join the indexed, defined-benefit pension plan after 24 consecutive months of service
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We wish to thank all applicants for their interest and effort in applying for this position. Only candidates selected for interviews will be contacted.