Administrative & Operations Coordinator (Mississauga, ON, CA)

Administrative & Operations Coordinator

Take a central role

The Bank of Canada has a vision to be a leading central bank—dynamic, engaged and trusted—committed to a better Canada. No other employer in the country offers you the unique opportunity to work at the very center of Canada’s economy, in an organization with significant impact on the economic and financial well-being of all Canadians. You will be challenged, energized and motivated to excel in our environment. 

Building on the principles that have always guided us – excellence, integrity and respect – we strive to be forward-looking and innovative, to welcome people with diverse perspectives and talents, and to earn trust by living up to our commitments and by clearly explaining the intent of our policies and actions.  

With our defined-benefit pension plan, benefits, and high flexibility for work life balance - find out more about why we are annually ranked as one of Canada's top employers:  Working Here - Bank of Canada

Find out more about the next steps in our Recruitment process. 

In addition to the position being staffed, this competition may be used to fill similar opportunities (Regular or Term) that become available at the same job grade. If you’re interested in this type of role, we encourage you to apply.

Did you know?
The Agency Operations Centers (AOCs) are responsible for managing bank note inventories, authenticating, recirculating, and destroying bank notes. As an administrative & operations coordinator, you will report to the Director, Currency Operations and play a key role in supporting these critical operations. 

Working closely with the administrative coordinator at the Montreal Agency Operations Centre, you will provide a full range of administrative and analytical support, contributing to activities such as budgeting, procurement, vendor coordination, operational planning and process improvement.

What you will do
In this role, you will serve as a key coordination point for administrative, operational and business support activities that contribute to the effective day-to-day operation of the AOCs. 

More specifically, you will:

• Perform tasks associated with planning and budgeting administration, such as budget tracking, forecasting, and invoice processing.
• Coordinate meetings (e.g. booking meeting rooms, ensuring effective functioning of audio and visual equipment) and document minutes with internal and external clients; track progress and take appropriate follow-up action to ensure the completion of tasks.
• Manage the administrative aspects of the office, work unit or projects to ensure efficient operations and provide a full range of administrative support and assistance to the team in daily activities.
• Liaise with suppliers for the procurement, monitoring, ordering, receiving, and evaluating the quality of the supplies used by the AOCs.
• Support the team with the coordination and the planning of preventive maintenance and repair of operational equipment & machinery, i.e. banding machines, tabletop counters, etc. 
• Responsible for scheduling different AOCs System Verifications (monthly vault and test deck audits, annual combination change, etc.).
• Identify opportunities to improve administrative procedures and operational processes.
• Coordinate visitor security validation activities and liaise with Corporate Security to help ensure Bank access protocols are followed.

What you need to succeed
You bring experience with procurement practices, policies and compliance, including invoice tracking, as well as strong organizational, analytical and project support skills. You have knowledge of transportation, shipping, receiving and warehouse storage procedures, along with quality management best practices. You are also proficient with Microsoft Office applications, including Word, Excel, PowerPoint and Outlook. 

You have strong oral and written communication skills and can build collaborative working relationships with internal colleagues, external stakeholders and suppliers. You can work effectively both independently and as part of a team, manage competing priorities, and consistently deliver results in a deadline-driven environment.

Nice to have 

• Working knowledge of other software applications such as Passport, SAP, Adaptive, Inventory Management System
• Knowledge of the functions of Currency and of its connections to other Bank departments, especially the Agency Operational Centers (AOCs),

Your education and experience
This position requires a high school diploma and a minimum of four years of progressively responsible experience in an administrative and analytical support role; or a college diploma in a related field and a minimum of two years of such experience; or a bachelor’s degree in a related field and a minimum of one year of such experience. An equivalent combination of education and experience may also be considered.

Innovative Mindset
We value candidates who demonstrate adaptability, curiosity, and a willingness to learn new technologies, including AI and digital tools. We seek individuals who can think critically about data, question existing processes, and find ways to simplify our work while embracing change and new ways of doing things. 

Language requirement
The Bank’s work environment is conducive to the use of both of Canada’s official languages - English and French.  The position language requirement is Level 5 (Fully Functional).  If a qualified candidate who meets the language requirement of the position is not found, a qualified candidate who does not meet the language requirement may be considered. Training may be provided to help reach the required level.  Both bilingual and unilingual candidates are encouraged to apply. 

What you need to know

• Priority will be given to Canadian citizens and permanent residents
• Security level required: Be eligible to obtain Secret 
• Relocation assistance may be provided, if required
• Please save a copy of the job poster. Once the closing date has passed, it will no longer be available.
• The official title for this position is “Administrative Coordinator ” 

What you can expect from us
This is a great opportunity to join a leading organization and be part of a high-performing team. We offer a competitive compensation and benefits package designed to meet your needs at every stage of your life and career. For more information on key benefits please visit A great deal to consider. 

• Salaries are based on qualifications and experience and typically range from $66,179 to $77,858 (job grade 13)
• The Bank offers an incentive for successfully meeting expectations at  3 to 5% of your base salary. The Bank offers additional performance pay (2%) for those who exceed expectations. Exceptional performers who far exceed expectations may be eligible for higher performance pay.
• Flexible and comprehensive benefits so you can choose the level of health, dental disability and life and/or accident insurance coverage that meets your needs
• Extra vacation days (up to five each year) that you can purchase to add to your vacation entitlement
• Indexed, defined-benefit pension

We wish to thank all applicants for their interest and effort in applying for this position. Only candidates selected for interviews will be contacted.